Check the box next to the file or folder you want to transfer to another owner.For each user, instruct them to do the following when sharing business documents.Users to “change owner” of shared business documents This will make it easier to find business documents as well as if you install the Google Drive Sync program on your computer, you can sync these shared files to your computer for quick access via Windows explorer or Apple finder.ģ.
Drag the folder that is shared with you into the MY Drive label.Click on the label “Shared with me” which is on the left navigation bar under My Drive.For each user, instruct them to do the following:.Note: Using a service account will require the purchase of an additional user license This will ensure that only specified team members can access this folder. At the bottom of the sharing dialogue change Editors will be allowed to add people and change the permissions to Only the owner can change the permissions.Add the Marketing team members and make everyone an editor.Access the Sharing settings for the folder.Enter the name for your folder using a name that will be easy for your team to identify (for example, ‘Marketing Files’).Log into Drive as the service Account or designated manager and do the following:.The organised system protects the business by preserving documents which would otherwise be lost where staff created and stored documents in their own accounts and left the business. We use this set up for our clients as it is simple and user friendly for businesses.
The fantastic thing about this approach is that all the relevant documents are appropriately filed and the central user remains in control and owns all the material in the folders.Where the specific title of the document is unknown, individuals can instead search for the document by looking through the folder structure. These folders as specifically shared with the appropriate department (or individuals) allowing them the ability to upload or create new documents or modify existing documents stored in the folders. Root level folders can then be created, often based on department access (e.g. We set up a central account in Google Drive where the user of the account owns all the documents contained in the account. We set up these file folders as requested as part of the migration process. When businesses choose to migrate from their existing email platforms to Google Apps, they often want their file folders set up in the same manner as previously found on their network.
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